Facilities and Operations Manager

PRIMARY FUNCTION:
To provide leadership and manage the operations team in overseeing all facilities and equipment of Albert College. To provide high-quality services to our students and staff and maintain the appearance, upkeep, and functioning of the entire College and grounds. To provide cost-effective management of resources while promoting health and safety for all workers.
SPECIFIC DUTIES AND RESPONSIBILITIES:
1. Manage, maintain and direct the overall functionality of the facilities operation. Direct staff and contractors; determine and reassign schedules and priorities; provide technical guidance to on-going facilities maintenance, renovation and construction projects.
2. Supervise and mentor staff; set goals and objectives; manage performance and conduct appraisals; research and facilitate staff development plans; conduct departmental meetings; develop, promote, and sustain a positive and open work environment; facilitate conflict resolution when necessary.
3. Maintain and uphold all of the College’s Health and Safety Policies, including, but not limited to, following safe work procedures, knowing and complying with all laws and regulations, reporting any injury or illness immediately, reporting unsafe acts and conditions, and following the overriding principle of taking reasonable precautions in the circumstances to protect themselves.
4. Serve on the Joint Health & Safety Committee and other ad hoc committees as requested; ensure that any equipment, protective devices or clothing required by the College is used or worn by facilities staff; reinforce compliance with the Occupational Health and Safety Act, The Workplace Hazardous Materials Information System (WHMIS) and related regulations. Establish, document, and reinforce departmental policies and procedures on work standards that promote the health and safety of workers and the preservation of resources.
5. Ensure guidelines and procedures to secure buildings, people and assets are followed.
6. Serve on the Property Committee of the Board of Governors. Prepare reports regarding the long-term needs of the facility in conjunction with the Chief Financial Officer.
7. Assist the Chief Financial Officer in managing the maintenance department budgets; estimating facilities needs and preparing cost forecasts on projects, cleaning supplies, equipment, furnishings, bedding, contracted service, labour and capital expenditures. Make recommendations for long-range furniture and equipment replacement; plan, monitor and maintain the Preventative Maintenance Program.
8. Monitor and coordinate the Recycling, Solid, and Hazardous Waste Program. Ensure the program is in accordance with the Ministry of the Environment legislation and meets the CAIS National Standards – specifically 12 – Facilities and Infrastructure.
9. Maintain professional security services for the protection of persons and property.
10. Proactively and in conjunction with other departments, manage and coordinate all physical requirements for conferences/meetings/events requiring room set-ups/take downs and special needs according to school calendars. Arrange staffing as needed to ensure special events are well supported. Solicit feedback regarding the success of all events; investigate and follow-up on all complaints and concerns.
11. Respond to power outages, fire, and flood restoration, and emergency services; perform damage assessment and control; implement short-term accommodations/storage requirements; arrange for the itemization of College assets and care of student's personal effects; arrange for cleaning equipment/services and the replacement of damaged goods.
12. Be aware of and ensure Public Health regulations are followed – this includes protocols regarding lice and bed bugs.
13. Assess and report to the Chief Financial Officer, the state of the boarding houses and other facilities, or breaches of rules that may initiate a disciplinary action of a student in accordance with the Guidelines of Boarding Life in the Student Handbook. Report all equipment and facility damages to the appropriate supervisor.
14. Facilitate the expectations of the Tenancy Expectations agreement between the College and its tenants including the regular inspections noted in the agreement.