Job Title: Administrative Assistant
Company: The Machining Center (TMC)
Location: 582 Hamilton Rd. Belleville ON. K8n 4Z5
Employment Type: Part Time. 25-30 hours per week.
_ Flexible Hours. Read through Ad for more details! _
(position expected to evolve into a full-time role within the next three years)
Compensation: $20-25 per hour.
Job Summary:
The Administrative Assistant at The Machining Center (TMC) plays a critical role in supporting the smooth and efficient operation of daily business activities. This position requires a detail-oriented and organized professional capable of multitasking, prioritizing tasks, and maintaining a high standard of work.
Key Responsibilities:
- Maintain a well-organized workspace and keep all paperwork in order.
- Complete tasks efficiently and with a high degree of organization.
- Understand and operate within TMC’s ISO system.
- Greeting visitors and managing reception area.
- Answering phones and directing inquiries.
- Assist with work order processing, including creation, material handling, subcontracting, and finishing.
- Material and specific hardware ordering.
- Enter time sheet data accurately and promptly.
- Assist with preparation and packaging of completed items.
- Provide support for shipping and receiving operations, including working with Brokers to import and export machined and fabricated assemblies.
- Organize and schedule training sessions.
- Oversee inventory stock control and manage controlled materials.
- Format CMM reports and certificates of conformance.
- Draft and file Non-Conformance Reports.
- File Work Orders and Quotes systematically (physical and digital).
- Support administration with scheduling tasks, including updating scheduling sheets and preparing documents for scheduling meetings.
- Process Purchase Orders (POs) and manage customer portals.
Qualifications:
- Proven experience in an administrative or similar role.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Proficiency with Microsoft Office Suite (Word, Access, Excel, Outlook) and familiarity with other relevant software.
- Ability to work independently and as part of a team.
- Attention to detail and commitment to accuracy.
- Familiarity with ISO systems is a plus.
Preferred Skills and Attributes:
- Experience in a manufacturing or machining environment.
- Knowledge of work order processing and inventory control systems.
- Ability to adapt to a dynamic and fast-paced environment.
Benefits:
- Competitive salary.
- Flexible scheduling: Our work hours are from 8:00 AM to 4:30 PM, and we require our administrative assistant to be present for a minimum of 5 hours per day during these hours. You can choose which hours work best for you within these guidelines. For example, you could work from 9:00 AM to 2:30 PM with a half-hour lunch break.
- Comprehensive benefits package, including health insurance and retirement plans.
- Opportunities for professional growth and development.
- Supportive and collaborative work environment.
Application Instructions:
Interested candidates should submit their resume and a cover letter detailing their qualifications and interest in the position to [email protected] or through Indeed. Please include “Administrative Assistant Application” in the subject line.
TMC is an Equal Opportunity Employer. We are committed to fostering an inclusive and diverse workplace where all individuals are valued and respected.
Job Type: Part-time
Pay: $20.00-$25.00 per hour
Expected hours: 25 – 30 per week
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
Flexible language requirement:
- French not required
Schedule:
- Day shift
- Monday to Friday
- No weekends
Application question(s):
- Have you worked in an Administrative Role before? If yes, please list some of the tasks you regularly completed.
- Are you comfortable answering and using a busy phone that has multiple lines?
- Please list some of the programs you are proficient in.
- As part of this role, we offer flexible hours. Please let us know your preferred working hours or schedule, including times you plan to be available to work.
- This role has the potential to grow into a full-time position. Are you interested in transitioning to a full-time role in the future?
- What interests you about working in a machining and fabrication environment, and how do you see your skills contributing to this type of work?
Work Location: In person