A busy real estate office requires full-time Deals Secretary. Real estate office experience is preferred but not necessary.
Duties & Responsibilities:
· Process all deal documents and input into our data system
· Correspond with outside brokerages and lawyers to ensure documents are sent/received in a timely manner
- Receive and keep track of incoming deposits and Issue receipts
- Process Invoices and transaction records
- Maintain a tidy reception area/common area at all times
- Keep detailed and accurate records
- Receive deliveries; sort and distribute incoming mail
- Maintain the general office filing system
- Other duties as assigned
· Reception duties – Answer and direct phone calls on a multi line telephone system in a polite and friendly manner; confirm appointments; take messages
- Welcome visitors by greeting them, in person or on the telephone; answer or refer inquiries to the appropriate person
- Operate standard office equipment on a regular basis, including a fax/copy machine and computer
Skills and Qualifications:
· Minimum high school education
· Minimum 1 to 2 years working experience in general office administration, ideally in the real estate industry
· Highly proficient in MS Publisher, Word and Excel, email and internet
· Excellent organization, time management skill, and adhering deadlines
· Superior customer service & interpersonal skills including polite telephone manners
- Demonstrated ability to read, write, and speak English
- Comfortable multi-tasking and prioritizing tasks without guidance
- Punctual with strong attendance history
- Detail oriented
Job Type:
Full-time
Salary: $18.00-$23.00 per hour
Schedule:
- Monday to Friday 9:00 – 5:00 p.m.
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Belleville, ON K8P 5L2: reliably commute or plan to relocate before starting work (preferred)
Application deadline: 2023-12-18
Expected start date: Flexible
Job Type: Full-time
Salary: $18.00-$23.00 per hour
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Belleville, ON K8P 5L2: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person